Let AI Detect and Place Your Signing Fields
Upload a PDF and let SignNXT's AI place fields, detect smart merge fields, and suggest signing roles — so your document is ready to send in minutes.
Included — no add-on fee • Review every field before you send
AI Detecting Fields…
From PDF to Ready-to-Sign in Three Steps
Upload your PDF
Drop in any PDF up to 25 MB — an employment contract, consent form, or approval document.
AI detects & places fields
SignNXT's AI reads the document and places signature, date, and text fields — plus smart merge fields that auto-fill per recipient — where they are likely needed.
Review, adjust & send
Check the AI's suggestions, fine-tune anything with the drag-and-drop editor, assign signers, and send.
Fields SignNXT Detects for You
The AI recognises common signing fields and form blanks, then places them for you to review.
Signature
Where each person needs to sign
Date
Signing dates, effective dates, or form dates
Text fields
Free-text inputs the document asks for
Smart merge fields
Recipient-specific details such as name, ID, class, amount, email, or phone
After detection you can add, move, resize, or delete any field, and add the full range of field types (initials, number, checkbox, dropdown) with the drag-and-drop editor.
AI Field Detection for Templates, Mail Merge & Signing Roles
SignNXT's AI does more than place signature boxes. It identifies standard fields, prepares smart merge fields that auto-fill per recipient, suggests signing roles on templates, and works on saved templates as well as one-off uploads.
Smart vs standard fields, automatically
SignNXT’s AI can tell the difference between fields a signer completes manually — such as signature, date, and text — and smart merge fields that auto-fill per recipient, such as name, ID, class, amount, email, or phone number. Smart fields are created with ready-made labels like {{StudentName}}, so you do not need to set them up manually.
AI Auto-Detect Roles
On templates, SignNXT’s AI reads the document and suggests the signing parties, such as "Employee", "Principal", or "Parent / Guardian". You can confirm, rename, or reorder the roles, then map real people to each role when sending.
Works on templates too
Use "✨ Auto-detect fields" on saved templates as well as one-off documents. This helps you prepare reusable HR forms, school permission slips, nursery consent forms, contracts, and approval documents faster.
Why Teams Use AI Auto-Detect
Set up documents in minutes
Skip the manual field-by-field placement on documents you send again and again.
You stay in control
The AI suggests; you review and adjust before anything goes out. Nothing is sent automatically.
Perfect for repeated paperwork
Ideal for HR documents, school consent forms, and routine approval workflows.
Included, no add-on fee
AI Auto-Detect is part of SignNXT — no separate AI subscription.
Built for Document-Heavy Teams
HR & People Ops
Drop in an offer letter or policy acknowledgement and have the fields placed for you, ready to send to new hires.
Schools & Education
Turn parent consent forms and permission slips into ready-to-sign documents in minutes.
Operations & Office Managers
Prepare supplier agreements and internal approvals without manual field setup.
Real Estate
Get tenancy agreements and offer forms field-ready fast, then send from any device.
AI Speed, Human Control
Auto-detect gives you a head start; the drag-and-drop editor gives you the final say. Use them together — let the AI place the fields, then adjust labels, required/optional settings, signing roles, and positioning exactly how you want.
Explore the Drag & Drop EditorAI Auto-Detect — FAQ
- What is AI Auto-Detect in SignNXT?
- It's a feature that reads your uploaded PDF and automatically places signature, date, name, and text fields where they are likely needed, so you don't have to add each one by hand. You review and adjust the fields before sending.
- Does the AI send documents automatically?
- No. The AI only detects and places fields. You always review the document, make any changes, assign signers, and send it yourself.
- Can I edit the fields the AI adds?
- Yes. You can move, resize, delete, or add fields with the drag-and-drop editor, and set each field as required or optional and assign it to a specific signer.
- What types of fields can SignNXT detect?
- Signature, date, name, and text fields, plus smart merge fields (name, ID, class, amount, email, phone) that auto-fill per recipient. You can then add other field types — such as initials, number, checkbox, and dropdown — manually.
- What are "smart" fields?
- Smart fields are blanks the AI recognises as per-recipient data — a student's name, a salary, a class number. They arrive pre-wired for mail merge with a ready-made label like {{StudentName}}, so when you bulk-send, each recipient's document fills with their own values automatically. No manual setup.
- Can the AI work out who signs?
- Yes, on templates. AI Auto-Detect Roles reads the document and suggests the signing parties — for example "Employee", "Principal", or "Parent / Guardian". You confirm, rename, or reorder the roles, then map real people to each role at send time.
- Does AI Auto-Detect work on templates?
- Yes. Hit "✨ Auto-detect fields" on any saved template, not just one-off uploads. This makes reusable HR forms, school permission slips, nursery consent forms, contracts, and approval documents much faster to prepare.
- Does AI Auto-Detect cost extra?
- No. AI Auto-Detect is included on every SignNXT plan, including Starter — with no add-on fee. Up to 50 PDFs per workspace can be processed each day, and each PDF can be up to 25 MB. Template-based role detection and mail-merge workflows are available on plans that include templates and bulk send.
Start With AI, Finish With Control
Upload a PDF and let SignNXT's AI do the first pass. Review, adjust, and send in minutes.
7-day free trial • Cancel anytime • AI Auto-Detect included