Stop Chasing Signatures—Know Exactly Who's Signed and Who Hasn't
Get instant email notifications when each person signs — no more manual follow-ups or guessing. For a workspace-wide view of what is stuck and on whom, open the Document Status & Aging report.
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Document Status
Track Signing Progress
Monitor document status from sending to completion across all signers and your signing order
Sent
Document has been sent to signers
Pending
Waiting for signer to complete
Signed
Signer has completed their signature
Completed
All signers have signed the document
Declined
A signer declined to sign (with their reason)
Expired
Document passed its expiry date before completion
Advanced Tracking Features
Get complete visibility into your document workflow
Per-Signer Activity Log
View each signer's timeline: invitation sent, email opened, document viewed, signed — or declined or voided. Complete visibility into every action.
Automatic Email Delivery
When the document is complete, the fully signed PDF is automatically emailed to the sender. No manual retrieval needed.
Instant Signing Notifications
Receive email notification the moment each signer completes their signature. Know immediately who's signed and who hasn't.
Configurable Reminders & Expiry
Set first reminder timing (in days) and recurring reminder frequency. Configure per-document or use workspace defaults. Auto-expiry warnings notify signers of deadlines.
Why Multi-Signer Tracking Matters
Stay informed about signing progress and know exactly where each document stands
Monitor Signing Progress
Know exactly which signers have completed and which are still pending at a glance
Follow Up Strategically
See who hasn't signed yet and send targeted reminders only to pending signers
Complete Audit Trail
Every action is logged with timestamps and signer details, giving you a clear record of who signed and when
Improve Response Rates
Data-driven insights help you optimize your document sending strategy
Live Dashboard Overview
See all your documents and their status at a glance
Document Dashboard
Complete Audit Trail
Detailed, timestamped documentation of every action taken on your documents
Audit Trail Example: Employment Contract
Certificate of Completion
When enabled, SignNXT automatically generates a Certificate of Completion once all signers finish signing.
The certificate includes:
- Document ID and completion timestamp
- Signer activity summary
- Verification QR code and secure verification URL
- Tamper-evident PDF for record-keeping
Certificates can be downloaded or shared as a record of completion. Learn more about security & compliance.
Document Tracking — FAQ
- Can I see who has and hasn't signed in real time?
- Yes. A live dashboard shows the status of every document and every signer — sent, viewed, signed, declined, voided, or expired — so you always know where things stand. The Document Status & Aging report also groups documents by how long they have been waiting, with a one-click Remind or Void on each row.
- Will I be notified when someone signs?
- Yes. You get an instant email the moment each signer completes their part, and the fully signed PDF is emailed to you automatically once everyone has signed.
- Can I send reminders or set an expiry date?
- Yes. Configure first and recurring reminders (per document or as a workspace default), and set an optional expiry date — signers get automatic warning emails before it lapses.
- Does SignNXT provide a Certificate of Completion?
- Yes. When enabled, every completed document gets a tamper-evident Certificate of Completion with a verification QR code and URL.
- Is there an audit trail on signed documents?
- Yes. Every document keeps a detailed audit trail with timestamps and signer details for a clear record of who signed and when. Every download of a signed document or Certificate of Completion is itself logged — alongside view, sign, decline, and reminder events.
- Where do I see what is stuck across all my documents?
- Open the Document Status & Aging report. It groups every pending document by how long it has been waiting (0–2 days, 3–7, 8–14, 15–30, 30+) and lets you remind the right signer — or void a stuck document — straight from the row, without opening it.
- Are downloads of signed documents recorded?
- Yes. Every download of a signed document or Certificate of Completion is logged in the audit trail with timestamp, user, and IP — alongside view / sign / decline events.
Start Tracking Multi-Signer Documents Today
Monitor signing progress across all signers with real-time status updates and notifications
7-day free trial • Cancel anytime • Track every document you send