E-Signature Software for Schools
Stop collecting paper slips. Send permission forms and consent documents digitally. Parents sign on their phone. You get a clear completion record.
Field Trip Permission
School Challenges We Solve
Simplify approvals, eliminate delays, and keep every parent form organised
Paper Slips Get Lost
Send 200 permission forms home. Get back 140. Some never make it. Trips are delayed.
Parents Forget to Sign
Trip is Friday. Forms are due Monday. Tuesday afternoon—still chasing 30 signatures.
Data Scattered Everywhere
Medical consent on one form. Photo permissions on another. Emergency numbers in a spreadsheet. Chaos.
Features for Schools
Everything you need for school document management
Permission Slips
Send field-trip slips digitally and track every parent response in real time — no chasing paper forms.
View Trip Approval FormsMail Merge for Year Groups
Available on Professional planUpload a CSV of parents and send personalised forms through mail merge. Each parent receives their own tracked signing link with the child's details pre-filled.
Learn about mail mergeReusable Form Templates
Available on Professional planBuild your trip permission slip, media consent form, or medical update form once, then reuse it every term.
Learn about templatesEnrolment & Medical Forms
Collect parent name, emergency contact, and medical conditions in one digital form.
View Photo & Medical ConsentSigning Order & Staff Approval
Need a parent to sign first and a teacher or school admin to approve after? Set the signing order so every step happens in sequence.
Learn about signing orderProgress Tracking
A live dashboard shows each form's status — sent, viewed, signed, declined, and expired — so you always know who's left to sign.
Learn about trackingMobile Signing (No App)
Parents sign from their phone browser. No account or app download needed.
Audit Trail & Certificate of Completion
Every completed form includes a tamper-evident Certificate of Completion with signer details, timestamps, IP address, and a verification QR code.
Learn about securityUpload Existing School Forms
Already have a PDF permission slip or consent form? Upload it and let SignNXT suggest signature, date, name, and text fields automatically.
Learn about AI auto-detectDocument Expiry
Set forms to expire after a deadline; parents get automatic warnings before they lapse.
Learn about trackingSchool Workflows
How schools use SignNXT to collect parent permissions
Parent Consent Forms
Collect approvals for activities, events, and general permissions.
Trip Approval Forms
Get instant permissions for field trips, excursions, and outdoor activities.
Photo & Medical Consent
Collect media permissions and essential student medical information digitally.
Welcome back, Admin
Campaigns
Send personalized documents to multiple recipients — all from one campaign.
All Campaigns
Manage your mail merge campaigns
| CAMPAIGN NAME | STATUS | TOTAL | SENT | SIGNED | CREATED | ACTIONS |
|---|---|---|---|---|---|---|
Year 7 Field Trip - Nov 2025 100% complete | Completed | 30 | 30 | 30 | 17/11/2025 | |
Photo & Media Consent - 2025 85% complete | In Progress | 50 | 50 | 42 | 15/11/2025 | |
Medical Information Update 60% complete | Pending | 25 | 25 | 15 | 10/11/2025 |
Common Use Cases
How schools use SignNXT
Schools E-Signature FAQs
Do parents need a SignNXT account to sign?▾
No. Parents receive an email link and sign from their phone browser. No account or app download is required.
Can schools send one form to a whole year group?▾
Yes. With mail merge on the Professional plan, schools can send personalised forms using a parent CSV list. Professional includes up to 100 campaign recipients per day per user, with higher limits available on custom school-group plans.
How can schools track who has not signed?▾
SignNXT shows each form's status in real time, including sent, viewed, signed, declined, and expired.
Are electronic signatures suitable for school consent forms?▾
Electronic signatures are recognised under major e-signature laws when the signing process captures signer intent, identity evidence, record integrity, and an audit trail. SignNXT supports this with signer agreement, timestamps, IP address capture, audit trails, and a Certificate of Completion.
How does SignNXT help protect school records?▾
SignNXT uses 256-bit TLS encryption in transit, encrypted cloud storage, email two-factor authentication on by default, audit trails, and tamper-evident Certificates of Completion.
Get Every Permission Slip Signed
Start your 7-day free trial. Send your first form today. Cancel anytime. No setup required.
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