Send Hundreds of Personalized Documents in Minutes—Not Hours
Upload a CSV or Excel file with recipient data and let SignNXT create and send personalized documents automatically—perfect for HR, sales, and events.
No credit card required • Process 50+ documents in under 10 minutes
Mail Merge Setup
Does SignNXT support Excel files for mail merge?
Yes. You can upload CSV or Excel (.xlsx) files to send personalized documents in bulk.
Can I track bulk document signing in SignNXT?
Yes. SignNXT shows the status of each document sent via mail merge, including sent, viewed, and signed.
Are documents tracked individually when sent in bulk?
Each recipient receives and signs their own document, which is tracked separately even when sent as part of a bulk mail merge.
Perfect for Bulk Document Sending
Send personalized documents to hundreds of people without the manual work
Employee Onboarding
Onboard 50 new hires in 10 minutes instead of 8 hours—send personalized employment contracts with individual names, roles, and salaries automatically.
Client Agreements
Close deals faster—distribute 200 service agreements with personalized terms and pricing in one batch, then track who's signed in real-time.
School Administration
Streamline parent consent collection—send personalized consent forms for field trips to all parents instantly and track who responded.
Event Registrations
Process event registrations at scale—send 500 personalized waivers to attendees in minutes and track completion before the event.
Powerful Mail Merge Features
Everything you need for bulk document automation
Upload CSV or Excel Once
No manual copy-paste. Upload your spreadsheet, map columns to merge fields (Text, Number, Date, Email, Phone, Checkbox, Dropdown), and go. Fields are populated automatically.
Collect Data Through Fields
Merge fields collect signer input during signing—they don't just inject pre-filled data. Names, addresses, phone numbers come from signers themselves.
Set Reminders & Expiry per Campaign
Configure first reminder timing and recurring reminders for the entire campaign. Auto-expiry warnings alert signers about deadlines.
Campaign Activity Tracking
See sent, viewed, and signed status for every document in the campaign. Track per-recipient invitation, open, view, and signing timestamps.
Auto-Generate Document Names
Specify a CSV column to automatically name each document. Perfect for organizing hundreds of signed contracts by employee ID or client name.
Send Now or Save as Draft
Review before sending. Save campaigns as drafts, schedule sends, or launch immediately. Daily limit: 100 documents per user.
Why Mail Merge Matters
Transform hours of manual work into minutes of automation
Save Hours of Manual Work
What used to take days now takes minutes. Send hundreds of personalized documents with a single click.
Personalize at Scale
Each recipient gets a document with their specific information - names, dates, amounts, and custom fields.
Track Everything
Monitor who has opened, viewed, and signed their documents with real-time tracking for every recipient.
Reduce Errors
Eliminate manual data entry mistakes by importing recipient information directly from your spreadsheet.
How Mail Merge Works
Send hundreds of personalized documents in four simple steps
Prepare CSV or Excel file
Create a spreadsheet with recipient names, emails, and custom field data
Upload & Map
Upload your CSV or Excel file and map columns to document fields automatically
Preview & Verify
Review sample documents to ensure everything looks perfect
Send in Bulk
Click send and watch as personalized documents go to all recipients
Real-World Example
See how an HR team uses mail merge for employee onboarding
Onboarding 50 New Employees
- • Manually create 50 individual contracts
- • Copy and paste each employee's information
- • Send 50 separate emails
- • Track 50 documents individually
- • Upload one CSV with all 50 employees
- • Map fields automatically
- • Send all 50 contracts with one click
- • Track all documents in one dashboard
Simple CSV Format
Your spreadsheet just needs basic columns - we handle the rest
John Smith,john@company.com,Developer,$75000,2024-01-15
Sarah Johnson,sarah@company.com,Designer,$70000,2024-01-15
Mike Davis,mike@company.com,Manager,$85000,2024-01-20
Start Sending Bulk Documents Today
Transform hours of manual work into minutes with mail merge automation
7-day free trial • No credit card required • Unlimited mail merge in Professional plan