Everything You Need to Sign Documents Faster and Keep Work Moving
From simple electronic signatures to complex approval workflows, SignNXT helps teams manage digital documents securely and efficiently.
Everything You Need in One Platform
Comprehensive e-signature features for HR teams, schools, and growing businesses
AI Auto-Detect Fields
Upload a PDF and let SignNXT's AI place fields, detect smart merge fields, and suggest signing roles on templates — so your document is ready to send in minutes. Included on every plan.
Drag & Drop Editor
Build professional signing workflows in minutes—no technical skills needed. Anyone on your team can create documents instantly.
Custom Signing Order
Ensure proper approvals every time. HR approves first, then manager, then employee—eliminate signing mistakes and delays.
Document Templates
Turn 30-minute document prep into 30 seconds. Reuse employment contracts, consent forms, NDAs, and client agreements with one click.
Mail Merge & Bulk Sending
Send personalised contracts, consent forms, or approval documents to your whole list in minutes, not days. Mail merge on the Professional plan personalises each document automatically — up to 100 documents a day per user, each with its own fields.
Unlimited Documents
Scale without limits. Send 10 documents or 10,000—your price stays the same. No surprise bills, ever.
Real-Time Tracking & Reminders
Know exactly who has signed and who's next, and let SignNXT chase the stragglers for you with automatic reminders. Set an optional expiry date and signers get warning emails before it lapses.
Document Status & Email Log Reports
See which documents are stuck, who they are waiting on, and for how long. Remind the right signer or void a stuck document in one click — without opening it. Plus a searchable Email Log with live delivery status. Included on every plan.
Decline to Sign with Reason
Signers can decline a document and add a reason, so senders get clear feedback instantly and approvals keep moving.
Void Documents Anytime
Cancel a document sent in error or no longer valid — stop signing instantly and stay in control at all times.
Certificate of Completion
Every completed document generates a tamper-evident certificate with signer details, timestamps, and IP addresses — verifiable by anyone via a QR code, no account needed.
Security & Two-Factor Protection
Sign with confidence. SSL/TLS encryption, complete audit trails, and email two-factor authentication on by default — plus data export and deletion controls to support privacy and data-handling requirements.
Mobile Signing
Close deals from anywhere. Clients can sign on their phone while you're on a call—no desktop needed.
Built for Teams, Ready for Scale
Team-ready controls designed for security, privacy, and scale.
From Upload to Signature in Minutes
Our streamlined process makes it easy to get documents signed quickly
1. Upload Document
Drag and drop your PDF or use our templates
2. Add Fields
Drag signature and form fields onto your document
3. Add Signers
Set signing order and assign fields to each signer
4. Get Signed
Signers receive notifications and sign online
Ready to Experience All Features?
Start your free trial and explore every feature SignNXT has to offer