E-Signatures for HR Teams
Send contracts, offer letters, and onboarding forms that get signed in minutes. No chasing. No printing. Real-time tracking from HR to employee.
Employment Contract
HR Challenges We Solve
Streamline employee onboarding and document management
Slow Onboarding
New hires sitting idle while you chase paperwork. Start dates slipping. HR bottleneck.
Manual Follow-Ups
Hours spent emailing managers and employees asking "did you sign yet?"
Zero Visibility
Contracts scattered across email, spreadsheets, and desktops. No idea who signed or where approvals are stuck.
Features for HR Teams
Everything you need for digital employee documentation
Contracts & Offer Letters
Send offer letters, employment contracts, and employment agreements. Signed in minutes.
Template Roles
Pre-assign roles (HR Manager, Employee, CEO) to document fields. Personalize every time you send.
Bulk Send with Mail Merge
Upload a CSV. Send to 50 new hires at once. Each employee gets a personalized copy with their data.
Signing Order
Contracts must flow: HR → Manager → CEO → Employee. No approvals out of sequence.
Automatic Reminders
Set one reminder rule per document or workspace. Signers get nudged daily until they sign. No manual follow-up.
Certificate of Completion
Tamper-proof PDF with QR code. Proves the contract was signed. Compliance record for 7 years.
Custom Workflows
Design approval chains: policy acknowledgment → manager sign-off → employee acceptance. Any order. Any roles.
Full Audit Trail
Every action logged: sent, viewed, signed, declined, voided. Timestamps. IP addresses. Compliance proof.
Merge Fields (Data Collection)
Collect employee department, start date, phone, emergency contact. All in the document. Data exports ready.
Common Use Cases
How HR teams use SignNXT
HR Workflows
How HR teams use SignNXT to automate documentation & approvals
Employee Onboarding & Offer Letters
Digitise contracts, offer letters, and onboarding forms for faster hiring.
Policy Acknowledgment & Handbook Signing
Ensure employees sign and acknowledge policies with full compliance tracking.
HR Approval Workflows
Automate leave, expenses, travel requests, and internal HR approvals — without email chains or manual follow-ups.
HR E-Signature FAQs
Answers to common questions HR teams ask before moving to digital documentation.
What HR documents can be signed using SignNXT?▾
HR teams use SignNXT to send and sign employment contracts, offer letters, onboarding forms, policy acknowledgements, NDAs, and internal approval documents.
Is SignNXT legally valid for employment contracts?▾
Yes. SignNXT provides legally valid electronic signatures with complete audit trails, including signer identity, timestamps, and document history.
How do HR teams track signed and pending documents?▾
HR teams can see real-time document status showing who has signed, who hasn't, and where approvals are pending — all from a single dashboard.
Can SignNXT automate HR approvals and reminders?▾
Yes. HR teams can set approval workflows and automated reminders so documents move through managers and employees without manual follow-ups.
What happens if a document needs to be corrected or cancelled?▾
HR teams can decline, revise, or void documents at any stage to prevent incorrect or outdated approvals from being completed.
Stop Chasing Signatures
Start your 7-day trial free. Onboard your first hire digitally. No credit card. Cancel anytime.