Automate HR Approvals & Requests
Remove bottlenecks and eliminate paper-based approval delays. Digitise leave requests, expense approvals, travel requests, and internal HR processes with smart routing and secure e-signatures.
Why Automate HR Approvals?
Manual approval processes create delays, confusion, and lost visibility. HR teams spend hours routing documents, chasing approvers, and tracking email threads. Digital workflows ensure faster decisions, full transparency, and a complete audit trail.
Common HR Approval Scenarios
| # | REQUEST TYPE | SIGNERS | STATUS | ACTIONS |
|---|---|---|---|---|
| 1 | Expense Claim - John Smith | 3/3 | Approved | |
| 2 | Travel Request - Michael Chen | 1/3 | Pending | |
Progress: Michael Chen Employee • Signed 2h ago Sarah Johnson Manager • Pending Finance Team Finance • Waiting | ||||
| 3 | Training Approval - Lisa Park | 2/2 | Approved | |
| 4 | Promotion Workflow - David Wilson | 1/3 | Pending | |
| 5 | Benefits Change - Emma Johnson | 2/2 | Approved | |
Benefits of Digital HR Approvals
Transform your approval processes with powerful automation
Faster Decisions
Requests move instantly through the approval chain — no more waiting for signatures or lost emails.
Real-Time Visibility
See the live approval status, pending actions, and overall processing times.
Automated Routing
Set up custom workflows: Manager → HR → Finance → Director.
Sequential Routing
Approvals follow a predefined order. The next approver receives the email only after the previous approver completes their action.
Reduce Errors
Ensure consistent workflows with predefined routing rules and mandatory fields.
Personalised Documents with Mail Merge
Generate customised approval forms for each employee using mail merge — automatically filled with names, departments, dates, and other HR details.
Reminders & Notifications
Approvers automatically receive alerts when action is required.
Complete Audit Trail
Every approval includes timestamps, signer identity, and full activity logs.
Role-Based Access
Ensure only authorised users can view, approve, or export HR documents.
How HR Approval Workflows Work
A streamlined, structured process for HR teams
Create or Upload Your Form
Use any HR form (leave, expense, travel, insurance) or create a new digital document.
Add Required Fields
Insert signature fields, text inputs, numbers, dates, and approval checkboxes.
Assign Approvers
Set approval flow (Manager → HR → Finance → Director) or choose custom routing.
Submit & Auto-Route
Employees submit forms, and SignNXT automatically routes each document to the next approver.
Track Approvals in Real Time
Monitor pending, approved, rejected, and delayed requests instantly.
Receive Signed & Approved Documents
Each completed workflow generates a certified approval certificate.
Compliance & Security
SignNXT ensures every HR approval workflow is:
Time-stamped
Every action recorded with precise timestamps
Legally verifiable
Compliant with e-signature regulations
Audit-ready
Complete activity logs for compliance
Securely stored
256-bit encryption with role-based access
Built to support e-signature compliance across the UAE, GCC, UK, US, and other global regions.
Why HR Teams Choose SignNXT
Built specifically for HR teams with features that matter
Unlimited Workflows & Approvals
No limits — automate as many HR processes as needed.
Designed for HR Teams
Built for real HR use cases, not generic document signing.
Simplifies Complex Routing
Multi-step, multi-approver workflows with drag-and-drop ease.
Cost-Effective for SMEs
Simple pricing without hidden fees or feature restrictions.
Frequently Asked Questions
Everything you need to know about HR approval workflows
1. Can approvers sign or approve from mobile?
Yes, managers and HR staff can approve documents directly from their mobile devices.
2. Can we create our own approval workflows?
Absolutely — customise approval routing based on departments, roles, or document types.
3. Can we track approval delays or bottlenecks?
Yes — analytics highlight where approvals are getting stuck.
4. Can we customise the approval steps for each department?
Yes, you can create department-specific workflows with custom routing, approvers, and field requirements.
5. Can we download approved documents with audit history?
Yes, each completed workflow includes a downloadable certificate with full timestamps and activity logs.
Ready to Automate Your HR Approvals?
Start streamlining leave, expense, and travel approvals today.