Digital Employee Onboarding & Offer Letters
Accelerate hiring and eliminate paperwork delays. Send offer letters, employment contracts, onboarding forms, and HR documents for instant e‑signatures — all in one platform.
Why Digitise Employee Onboarding?
Traditional onboarding slows down hiring and creates unnecessary admin work. With SignNXT, HR teams automate document collection, reduce follow‑ups, and ensure every form is completed on time.
Common Onboarding Scenarios
Onboarding Documents
Track new hire document status and progress
| # | DOCUMENT NAME | PROGRESS | STATUS | ACTIONS |
|---|---|---|---|---|
| 1 | Offer Letter - John Smith | 1/1 | Signed | |
| 2 | Employment Contract - Sarah Ahmed | 1/1 | Signed | |
| 3 | NDA - Michael Chen | 0/1 | Pending | |
| 4 | Onboarding Form - Lisa Park | 0/1 | Pending | |
| 5 | Policy Acknowledgment - David Wilson | 1/1 | Signed |
Benefits of Digital Onboarding
Streamline your hiring process with powerful digital tools
Faster Hiring
Send digital documents that new hires can sign instantly from any device.
Real-Time Tracking
See who has signed, who is pending, and send automated reminders.
Bulk Sending
Send offer letters or onboarding packets to multiple candidates at once.
Secure Storage
All documents are encrypted, organised, and stored in the cloud.
Audit-Ready
Every signed document includes a timestamped certificate and activity log.
Easy Data Export
Download all employee information in table format for HR records and payroll.
How Digital Onboarding Works
A simple workflow to accelerate employee onboarding
Upload Your Templates
Use your existing offer letter or contract templates.
Add Required Fields
Drag and drop signature, text, date, and checkbox fields.
Send or Bulk Send
Send to single or multiple new hires with personalised details.
Track Progress
Monitor signer status in real time and trigger automated reminders.
Download & Store
Receive signed documents instantly with audit-proof certificates.
Compliance & Audit
SignNXT ensures every HR document is securely recorded with:
Audit trails
Complete activity logs for every document
Timestamps
Precise time records for all signatures
Digital certificates
Legally binding signature certificates
Encrypted storage
256-bit SSL encryption for all documents
Why HR Teams Choose SignNXT
Built specifically for HR teams with features that matter
Unlimited Documents & Signers
No limits — send as many contracts or onboarding forms as needed.
Designed for HR Teams
Built specifically for HR onboarding workflows.
Secure & Compliant
256‑bit encryption, audit logs, and secure cloud storage.
Cost-Effective
Simple pricing plans for SMEs with no hidden fees.
Frequently Asked Questions
Everything you need to know about digital employee onboarding
1. Can new hires sign documents on mobile?
Yes, all documents can be reviewed and signed from any mobile device.
2. Can we customise our templates?
Yes, upload any PDF and add fields using the drag‑and‑drop editor.
3. Can we personalise documents using mail merge?
Yes. With mail merge, you can automatically personalise each offer letter or onboarding form with the candidate's name, joining date, salary details, and other custom fields.
4. Can we send documents to multiple candidates at once?
Absolutely — bulk sending is available for all plans.
5. Do new hires receive a copy of their signed documents?
Yes, a signed copy is emailed automatically for their records.
Ready to Digitise Your Employee Onboarding?
Start onboarding new hires in minutes.