Digitise Policy Acknowledgment & Employee Handbook Signing
Ensure every employee reads, understands, and signs important HR policies and handbooks. Track acknowledgment status in real time with automated reminders and secure e‑signatures.
Why Digitise Policy Acknowledgment?
Paper-based acknowledgment slows HR teams down and makes compliance difficult to prove during audits or disputes. Digital acknowledgment guarantees faster completion, full transparency, and a verifiable audit trail.
Common Policy Acknowledgment Scenarios
Policy Acknowledgments
Track employee policy acknowledgment status
| # | POLICY NAME | EMPLOYEE | STATUS | ACTIONS |
|---|---|---|---|---|
| 1 | Employee Handbook 2025 | Emma Johnson | Signed | |
| 2 | Code of Conduct | Michael Brown | Signed | |
| 3 | Data Privacy Policy | Sarah Williams | Pending | |
| 4 | Remote Work Policy | James Davis | Pending | |
| 5 | Health & Safety Policy | Lisa Martinez | Signed |
Benefits of Digital Policy Acknowledgment
Streamline your compliance process with powerful digital tools
Full Compliance Tracking
See exactly who has signed, who is pending, and who needs a reminder.
Automated Reminders
Stop manually following up — employees automatically receive reminders until they complete the form.
Bulk Sending
Send updated handbooks or policy documents to all employees at once.
Secure & Centralised
All policy acknowledgments are encrypted and stored securely with instant search.
Role-Based Folder Access
Control who can view or access policy documents. Only authorised HR, managers, or department heads can open shared folders.
Audit Proof
Each signed policy includes timestamps, signer identity, and a valid audit trail.
How Digital Policy Acknowledgment Works
A seamless workflow for HR compliance
Upload Your Templates
Use your existing offer letter, contract, NDA, or handbook templates — no need to redesign your documents.
Add Required Fields
Drag and drop signature, name, date, checkbox, and text fields exactly where you need them.
Send or Bulk Send to New Hires
Send documents individually or use mail merge to personalise and send onboarding packs to multiple candidates at once.
Track Signatures in Real Time
Monitor who has signed, who is pending, and send automated reminders from a single dashboard.
Receive Signed Documents Instantly
Every completed document includes a certified audit trail with timestamps and signer details.
Download & Store Securely
Export signed PDFs when needed and keep all onboarding records organised in encrypted cloud storage.
Compliance & Audit
SignNXT ensures every acknowledgment is:
Time-stamped
Precise time records for all acknowledgments
Legally verifiable
Acknowledgment certificates with timestamps and signer identity.
Audit-ready
Complete activity logs for every policy
Securely stored
256-bit SSL encryption for all documents
Built to support e-signature compliance across the UAE, GCC, UK, US and other global regions.
Why HR Teams Choose SignNXT
Built specifically for HR compliance teams
Unlimited Employees & Policies
Send as many policies, versions, or updates as required.
Designed for HR Compliance
Built specifically for HR teams that handle recurring policy updates.
Certificate of Acknowledgment
Each document includes a verifiable certificate with activity logs.
Reliable & Cost-Effective
Affordable pricing designed for SMEs with no hidden fees.
Frequently Asked Questions
Everything you need to know about digital policy acknowledgment
1. Can employees acknowledge policies on mobile?
Yes, employees can open and acknowledge all policies from any mobile device.
2. Can we update policies each year?
Absolutely. You can upload new versions annually or quarterly.
3. Can we track who has acknowledged the policy?
Yes — dashboards show completed, pending, and overdue acknowledgments.
Ready to Digitise Your Policy Acknowledgment?
Start tracking policy compliance in minutes.