Digital Trip Approval Forms for Schools & Nurseries
Easily collect parent permissions for school trips, excursions, sports events, and outdoor activities with secure e-signatures. Track responses in real time and eliminate paper-based follow-ups.
Why Digitise Trip Approval Forms?
Paper trip forms slow down planning, get lost in bags, and take days to collect. With SignNXT, schools can send digital trip permissions to every parent and get approvals within minutes.
Common Trip Approval Scenarios
Zoo Visit - Year 2
Trip Date: 2025-12-20
Benefits of Digital Trip Approval Forms
Streamline your trip planning process with powerful digital tools
Faster Parent Approvals
Parents receive the trip form instantly and sign from any device.
Real-Time Tracking
See completed and pending approvals in one dashboard.
Easy Data Export
Download all trip-related responses such as medical notes, risk information, and emergency contacts in one click.
Reminders in One Tap
Send automated reminders to parents who haven't yet signed.
Mobile-Friendly Signing
Parents can sign trip forms from any mobile phone - no app required.
No Lost Papers
All signed trip approvals are securely stored in the cloud for future reference.
How Trip Approval Forms Work in SignNXT
A simple, streamlined process to get all trip approvals quickly
Upload Your Trip Form
Use your existing PDF template or create a new trip approval document.
Add Required Fields
Insert signature, name, date, emergency contact, medical notes, and other fields.
Bulk Send to Parents
Send personalised trip forms to all parents using mail merge.
Track Signatures in Real Time
Monitor completion, pending responses, and send reminders as needed.
Export Trip Details (Optional)
Download filled trip details in table format - perfect for reviewing medical notes, allergies, transport preferences, or other essential information.
Receive Signed Trip Approvals Instantly
Every signed document includes a certified audit trail.
Compliance & Audit-Friendly Workflows
SignNXT ensures every trip approval is securely recorded with audit trails, timestamps, activity logs, and digital certificates. Approved documents are stored safely and accessible anytime for internal reviews or audits.
SignNXT supports schools globally with region-neutral, education-friendly signing workflows.
Why Schools Choose SignNXT
Built specifically for educational institutions with features that matter
Unlimited Documents & Signers
Perfect for schools with frequent trips and activities.
Secure & Compliant
256-bit SSL, audit logs, and tamper‑proof documents.
Built for School Operations
Designed for real school workflows - fast, simple, and reliable.
Affordable Pricing
Suitable for nurseries, primary schools, academies, and international schools.
Frequently Asked Questions
Everything you need to know about digital trip approval forms
1. Do parents get a copy of the signed trip form?
Yes. After signing, parents automatically receive a copy by email for future reference.
2. Can we track which parents have approved the trip?
Yes. You get real-time tracking of completed and pending approvals.
3. Can we send the trip form to all parents at once?
Yes. With mail merge, schools can bulk send trip forms in one click.
4. Can we export trip-related parent responses?
Yes. Schools can download all filled information such as medical conditions, allergies, and emergency details.
5. Can we upload student or parent data from Excel?
Yes. Uploading via Excel or CSV is supported.
6. Can we customise our own trip approval form?
Yes. Upload any PDF and drag-and-drop fields to customise.
7. Can parents sign trip approval forms on their phones?
Yes. Parents can sign trip forms from any mobile device - no app needed.
8. Do you offer unlimited trip forms and signers?
Yes. All plans include unlimited forms and signers.
9. Is SignNXT suitable for schools worldwide?
Yes. Our workflows are region-neutral and built for global education systems.
10. Do we need to install anything?
No. SignNXT runs 100% in your browser.
Ready to Digitise Your Trip Approval Forms?
Collect trip permissions in minutes.