Adding Signers

After uploading your document, the next step is to add the people who need to sign it. SignNXT allows you to add unlimited signers to a document with sequential signing — ensuring a clear and controlled approval flow.

Unlimited Signers

Add as many signers as needed — whether it’s 2 or 20.
SignNXT does not charge per signer.

Before You Start

Make sure you have:

✅ Full names of all signers
✅ Correct email addresses
✅ The correct signing order in mind

Sequential Signing

Regular document uploads in SignNXT follow sequential signing.
Each signer receives the document only after the previous signer has completed their action.

Understanding Signers

What Is a Signer?

A signer is anyone who needs to:

Electronically sign the document
Fill in assigned fields (signature, date, text, etc.)
Review the document before completion

Each signer receives a secure email notification with a “Review and Sign” button when it’s their turn.

Signer Colors

Each signer is automatically assigned a unique color to help you:

Visually identify which fields belong to which signer
Organize documents with multiple signers
Track signing progress easily

How to Add Signers

Open the Add Signer Panel

In the document preparation screen, click Add Signer to begin adding recipients.

Document editor showing Add Signer button

Click Add Signer to add recipients

Enter Signer Details

Provide the signer’s information:

Full Name (Required)

Enter the signer’s complete name
This appears on the signed document and certificate

Email Address (Required)

The signer receives the signing link here
Example: john.smith@company.com

Signer details form with name and email fields

Enter the signer's name and email address

Email Accuracy

Double-check the email address.
Once a document is sent, signer email addresses cannot be changed.

Set the Signing Order

SignNXT uses sequential signing by default.

Signer 1 receives the email first
Signer 2 is notified only after Signer 1 completes
The process continues until all signers finish

This ensures approvals happen in the correct order.

Signers are notified one after another

Example

Employment Contract Flow:

HR Manager signs first
Employee signs after HR approval

Add Additional Signers

To add more signers:

Click Add Signer
Enter their name and email
They are automatically placed next in the sequence

You can add:

Internal team members
External recipients
Any number of signers

Add multiple signers in sequence

This ensures approvals happen in the correct order.

Review the Signer List

Before moving forward, confirm:

✔ Names are correct
✔ Email addresses are accurate
✔ Signing order is correct

If incorrect, edit the details and click Update, or click Delete to remove a signer.

Signer list with edit and delete icons - Review signers before placing fields

What Happens After Adding Signers?

Once signers are added:

The document still remains in Draft
No emails are sent yet
You can proceed to place signature fields

Next Step

After adding signers, continue to Placing Signature Fields to assign where each signer needs to sign.

Managing Signers (Before Sending)

Edit a Signer

Before sending the document, you can:

Edit a signer’s name
Update their email address
Adjust the signing order

Remove a Signer

To remove a signer:

1. Click the remove icon next to the signer
2. Confirm removal
3. Any assigned fields will be cleared

After Sending

Once a document is sent, signer details cannot be edited.
To make changes, you must void the document and create a new one.

Common Issues

Signer Didn’t Receive the Email

Possible reasons:

• Typo in email address
• Email landed in spam or junk
• Document has not been sent yet

What to do:

• Verify the email address
• Ask the signer to check spam
• Ensure the document status is Sent

Wrong Signing Order

• If not sent: Reorder signers
• If already sent: Void the document and resend with the correct order

Best Practices

Email Tips

• Use work or professional email addresses
• Avoid generic emails (e.g., info@, admin@)
• Test with your own email when learning

Signing Order Tips

• Place reviewers and approvers first
• Put the final signer last
• Keep approval flows clear and simple

Related Guides

Placing Signature Fields

Assign signature and form fields to each signer

Sending Documents

Send your document for signature

Tracking Document Status

Monitor signing progress in real time

Signers added successfully?
Continue to Placing Signature Fields to complete your document setup.