Common Issues
Solutions to frequent problems
Common Issues
Quick solutions to common problems you might encounter while using SignNXT.
Most issues can be resolved quickly with these troubleshooting steps. If problems persist, contact support@signnxt.com.
PDF Not Loading
Problem
PDF document won't load or shows "Failed to load PDF" error.
Possible Causes
- Network connection issues
- Browser compatibility
- Presigned URL expired
- CORS configuration
- File not found (deleted)
- Browser cache issues
Solutions
Step 1: Refresh the Page
Press F5 or Ctrl+R (Cmd+R on Mac) to reload the page.
Step 2: Check Internet Connection
Ensure you have a stable internet connection.
Step 3: Try Different Browser
Test in Chrome, Firefox, Safari, or Edge.
Step 4: Clear Browser Cache
- Open browser settings
- Clear browsing data
- Select "Cached images and files"
- Clear and restart browser
Step 5: Disable Browser Extensions
Temporarily disable ad blockers or security extensions that might block content.
Step 6: Check if Document Exists
Verify the document hasn't been deleted or voided.
If the PDF still won't load after trying these steps, the document may have been deleted or there may be a server issue. Contact support.
Email Not Received
Problem
Signer didn't receive the signing invitation email.
Possible Causes
- Email in spam/junk folder
- Incorrect email address
- Email server blocking
- Email not verified (sender)
- Aggressive spam filters
- Email bounced
Solutions
Step 1: Check Spam/Junk Folder
Ask signer to check their spam, junk, or promotions folder.
Step 2: Verify Email Address
- Go to document details
- Check signer's email address
- Look for typos or incorrect domain
- Update if needed and resend
Step 3: Add to Safe Senders
Ask signer to add noreply@signnxt.com to their contacts or safe senders list.
Step 4: Check Email Verification
Ensure your email address is verified in Profile settings.
Step 5: Try Different Email
If corporate email is blocked, try personal email (Gmail, Outlook, etc.).
Step 6: Resend Document
Click "Resend" button in document details to send another invitation.
Corporate email servers often have strict spam filters. Ask IT department to whitelist noreply@signnxt.com.
Signature Not Saving
Problem
Signature doesn't save or disappears after drawing.
Possible Causes
- Network connection lost
- Session expired
- Browser issues
- Required fields not filled
- Validation errors
- JavaScript disabled
Solutions
Step 1: Check Internet Connection
Ensure stable internet connection before signing.
Step 2: Fill All Required Fields
Complete all fields marked with red asterisk (*) before submitting.
Step 3: Try Again
Redraw signature and click "Adopt and Sign" immediately.
Step 4: Use Different Input Method
If drawing doesn't work, try typing your name or uploading signature image.
Step 5: Clear Browser Cache
Clear cache and cookies, then try again.
Step 6: Try Different Browser
Test in Chrome, Firefox, Safari, or Edge.
Fields Not Appearing
Problem
Document fields are not visible or not showing up.
Possible Causes
- PDF not fully loaded
- Wrong page number
- Field outside visible area
- Browser zoom issues
- Sequential signing (waiting)
- JavaScript disabled
Solutions
Step 1: Wait for PDF to Load
Ensure PDF is fully loaded before looking for fields.
Step 2: Scroll Through All Pages
Fields may be on different pages - scroll through entire document.
Step 3: Reset Zoom Level
Press Ctrl+0 (Cmd+0 on Mac) to reset zoom to 100%.
Step 4: Check Signing Order
If sequential signing, you may need to wait for previous signer.
Step 5: Refresh Page
Press F5 or Ctrl+R to reload the document.
Step 6: Enable JavaScript
Ensure JavaScript is enabled in browser settings.
If you see "Waiting for Previous Signer" message, fields are hidden until it's your turn in the signing sequence.
Login Issues
Problem
Cannot log in to your account.
Possible Causes
- Incorrect password
- Email not verified
- Account suspended
- Workspace deleted
- Browser cookies disabled
- Caps Lock on
Solutions
Step 1: Check Caps Lock
Ensure Caps Lock is off - passwords are case-sensitive.
Step 2: Reset Password
Click "Forgot Password" and follow reset instructions.
Step 3: Verify Email
Check your email for verification link if account is new.
Step 4: Enable Cookies
Ensure browser cookies are enabled in settings.
Step 5: Clear Browser Data
Clear cookies and cache, then try logging in again.
Step 6: Try Different Browser
Test login in Chrome, Firefox, Safari, or Edge.
If you see "Workspace deleted" message, your workspace may be in the 30-day grace period. Contact the workspace owner to restore it.
Payment Issues
Problem
Payment declined or subscription payment failed.
Possible Causes
- Card declined by bank
- Insufficient funds
- Expired card
- Incorrect card details
- Bank blocking international charges
- 3D Secure authentication failed
Solutions
Step 1: Verify Card Details
Check card number, expiry date, and CVC are correct.
Step 2: Check Card Balance
Ensure sufficient funds available.
Step 3: Contact Your Bank
Ask bank to authorize the charge - they may be blocking it.
Step 4: Try Different Card
Use another credit or debit card.
Step 5: Update Payment Method
Go to Settings > Billing > Payment Methods and update card.
Step 6: Complete 3D Secure
If prompted, complete 3D Secure authentication with your bank.
Some banks block international charges by default. Contact your bank to authorize charges from Stripe (our payment processor).
Document Won't Send
Problem
Cannot send document for signatures.
Possible Causes
- Missing required information
- No signers added
- No fields placed
- Invalid email addresses
- Network error
- Subscription expired
Solutions
Step 1: Check All Signers Added
Ensure at least one signer is added with valid email.
Step 2: Verify Fields Placed
Place at least one signature field for each signer.
Step 3: Fill Required Information
Complete document name and all required settings.
Step 4: Validate Email Addresses
Check all signer emails are valid and correctly formatted.
Step 5: Check Subscription Status
Ensure your subscription is active (not expired or past due).
Step 6: Try Again
Wait a moment and click "Send" again.
Template Won't Save
Problem
Template changes won't save or error occurs.
Possible Causes
- Network connection lost
- Session expired
- Missing required fields
- No roles defined
- Browser issues
- Server error
Solutions
Step 1: Check Internet Connection
Ensure stable connection before saving.
Step 2: Add at Least One Role
Templates require at least one role to be defined.
Step 3: Complete Required Fields
Fill in template name and all required information.
Step 4: Try Saving Again
Click "Save Template" button again after a moment.
Step 5: Refresh and Retry
If error persists, refresh page and try again (changes may be lost).
Step 6: Contact Support
If problem continues, contact support with error details.
Campaign Not Processing
Problem
Campaign stuck or not sending documents.
Possible Causes
- CSV format errors
- Missing required columns
- Invalid email addresses
- Server processing delay
- Subscription limits reached
- Template issues
Solutions
Step 1: Check CSV Format
Ensure CSV is properly formatted with correct columns.
Step 2: Verify Column Mapping
Check all required columns are mapped correctly.
Step 3: Validate Email Addresses
Ensure all recipient emails are valid.
Step 4: Wait for Processing
Large campaigns may take time - check back in 5-10 minutes.
Step 5: Check Daily Limits
Verify you haven't exceeded daily sending limits.
Step 6: Review Error Log
Check campaign details for specific error messages.
Campaigns are processed in the background. Large campaigns (1000+ recipients) may take 10-30 minutes to complete.
Certificate Won't Verify
Problem
Certificate verification fails or shows error.
Possible Causes
- Certificate tampered with
- Invalid document ID
- Document doesn't exist
- Hash mismatch
- Network error
- Certificate not generated
Solutions
Step 1: Check Document ID
Verify document ID is correct (no typos).
Step 2: Scan QR Code Again
If using QR code, try scanning again with better lighting.
Step 3: Use Original Certificate
Ensure you're verifying the original certificate PDF, not a copy or screenshot.
Step 4: Check Internet Connection
Verification requires internet connection.
Step 5: Try Different Browser
Test verification in another browser.
Step 6: Contact Issuer
If verification fails, contact the document sender for a new certificate.
If certificate verification fails, the certificate may have been tampered with. Do not trust it - contact the issuer immediately.
When to Contact Support
Contact support@signnxt.com if:
- ✉️ Issue persists after troubleshooting
- 🔒 Security concerns or suspicious activity
- 💳 Billing or payment disputes
- 🚨 Urgent business-critical issues
- 🤔 Questions not covered in documentation
- 🐛 Bugs or technical errors
Include in your message:
- Detailed description of issue
- Steps you've already tried
- Screenshots (if helpful)
- Document ID or workspace ID
- Browser and operating system
Response time:
- Standard: Within 24 hours
- Enterprise: Within 4 hours (business hours)
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